Real estate runs on relationships — not spreadsheets
Yet most agencies spend more time on admin than on clients. These are the bottlenecks killing your growth.
Slow Lead Response
Enquiries sit in your inbox for hours while buyers move on to the next agency. Every minute of delay costs you listings.
Paperwork Bottleneck
Contracts, vendor statements, section 32s, authority forms — your agents spend more time on documents than selling.
Manual Listing Updates
Updating REA, Domain, your website and social media every time a price changes or a property goes under offer. Tedious and error-prone.
Missed Appraisals
Hot leads slip through because nobody followed up in time. Appraisal requests get buried under day-to-day noise.
Inconsistent Follow-up
Some agents follow up religiously, others forget. There is no system — just hope — and deals fall through the cracks.
Admin Overload
Your best agents are drowning in admin instead of being in front of buyers and sellers. Revenue suffers.
End-to-end AI for every stage of the deal
From first enquiry to settlement — AI handles the repetitive work so your agents can do what they do best.
Lead Qualification
AI qualifies every enquiry within seconds — asking budget, timeframe and property requirements — then routes hot leads directly to the right agent.
Appraisal Booking
Inbound appraisal requests are automatically confirmed, scheduled into your calendar and followed up if the vendor goes quiet.
Listing Syndication
Update a listing once and AI pushes the changes across REA, Domain, your CRM, website and social channels simultaneously.
Contract & Document Prep
Contracts of sale, vendor authorities, and disclosure documents auto-generated from your CRM data — ready for review in minutes, not hours.
Follow-up Sequences
Automated email, SMS and voicemail sequences that nurture buyers and vendors through the entire pipeline — personalised and on-brand.
AI Cold Calling
AI voice agents that call expired listings, past appraisals and cold leads — booking callbacks for your agents with qualified prospects.
Transaction Management
From offer acceptance to settlement, AI tracks every milestone, chases solicitors and keeps all parties informed automatically.
Reporting & Dashboards
Real-time dashboards showing pipeline health, agent activity, conversion rates and marketing ROI — no manual spreadsheet required.
How Mallison Real Estate cut admin by 80%
Mallison Real Estate was losing deals to slow follow-up and drowning in paperwork. We built an AI system that transformed their operations.
The Challenge
Mallison Real Estate had a growing team of agents but their admin processes were stuck in 2015. Lead response times averaged four hours. Contracts were assembled manually. Follow-ups were inconsistent and appraisal requests frequently went cold.
What We Built
- AI lead qualification agent that responds to every enquiry within 30 seconds via SMS and email
- Automated appraisal booking system integrated with agent calendars
- Contract and document generation pipeline connected to their CRM
- Multi-channel follow-up sequences for buyers and vendors
- AI cold calling agent targeting expired listings and past appraisals
- Real-time dashboard tracking pipeline health and agent performance
The Result
Within 90 days, Mallison reduced admin workload by 80%, doubled their lead-to-listing conversion rate and freed up over 12 hours per agent per week. Their principal now describes the AI system as their highest-performing team member.
How we build your real estate AI system
A clear, structured process from consultation to a fully operational AI-powered agency.
Free 30-Min Consultation
We audit your current workflows, identify the biggest admin bottlenecks and show you exactly where AI will have the most impact.
Real Estate AI Blueprint
We map every process from first enquiry to settlement and design a custom AI system tailored to your agency.
Build, Integrate & Deploy
We build your AI infrastructure, connect it to your CRM, portals and tools, test everything and go live.
Optimise & Scale
We continuously refine performance, add new automations and expand coverage as your agency grows.