Procore workflows on autopilot
From RFIs to daily logs, we build AI systems that handle the project admin your PMs spend hours on every day.
RFI Processing
AI drafts RFI responses by pulling from project documents, specs and previous RFIs. It routes them to the right person, tracks deadlines and escalates overdue items automatically.
Submittal Tracking
Automated submittal workflows that track status, chase approvals and flag delays before they impact the schedule. No more spreadsheet tracking or manual follow-ups.
Daily Log Automation
AI compiles daily logs from site photos, weather data, crew timesheets and equipment usage. Superintendents spend minutes instead of an hour writing up each day.
Budget Alerts & Forecasting
Real-time budget monitoring that flags cost overruns, tracks change orders and forecasts project costs. Get alerts before a budget blowout, not after.
Subcontractor Coordination
AI manages subcontractor communications — scheduling confirmations, document requests, compliance checks and payment status updates — so your PMs are not buried in emails.
Inspection & Compliance Alerts
Automated reminders for upcoming inspections, expiring permits and compliance deadlines. AI tracks what is due, who is responsible and sends notifications before anything slips.
Your PMs are data entry clerks, not project managers
Procore is powerful but it generates enormous admin overhead. RFIs, submittals, daily logs, budget tracking — your project managers spend half their day feeding the system instead of managing the build.
AI changes the equation. The same tasks that take your PM 2 hours a day take AI 5 minutes. That is 10+ hours a week per project manager returned to actually managing projects.
10+
Hours saved per PM/week
70%
Faster RFI turnaround
5min
Daily logs completed
0
Missed deadlines
How we automate your Procore workflows
From audit to live automation across your projects in weeks.
Procore Review
We audit your Procore setup, project templates, workflow bottlenecks and team pain points to identify the highest-impact automations.
Workflow Design
We design AI-powered workflows tailored to your project types — commercial, residential, civil — with approval chains and escalation rules.
Build & Integrate
We build the AI system, connect it to Procore via API, test with live project data and deploy with your team trained on the new workflows.
Monitor & Expand
We monitor performance across projects, refine automations and expand coverage as you take on new projects and your processes evolve.
Common questions
Does this work with our existing Procore setup?
Yes. We integrate with your existing Procore configuration — project templates, custom fields, workflow rules, permission sets. Nothing changes about how your team uses Procore day to day. The AI works behind the scenes to accelerate the tasks that slow your PMs down.
Can AI really handle RFI responses?
AI drafts responses by searching your project documents, specifications and historical RFIs for relevant information. It does not replace the engineer or architect’s judgment — it gives them a head start with a draft that is 70-80% complete. They review, edit if needed and approve.
How does this help with multiple concurrent projects?
That is exactly where the value compounds. AI monitors all your active projects simultaneously — tracking deadlines, flagging risks and managing communications across every project. Your PMs get a unified view instead of juggling multiple Procore projects manually.
What about data security and project confidentiality?
We connect via Procore’s official API with scoped permissions. Project data stays in Procore. The AI processes information in real time without storing copies. All connections are encrypted, auditable and compliant with Australian data privacy requirements.